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SEARCH Advisory Committee Refreshes Repository Quality Assurance Program Tools


SEARCH has just released an updated suite of tools that offers voluntary performance standards for State criminal history repositories—with the goal to encourage the quality and integrity of justice data these repositories maintain and report. 

The comprehensive self-inspection tools are bundled together in one Microsoft Word document, which enables repository officials to fill them out electronically or in hard copy. The State Repository Quality Assurance Program (QAP) document includes:

  • a Program Guide
  • a Program Checklist, which addresses a range of information maintenance and reporting requirements, including arrest records, dispositions, hit/miss rates, and rap back services
  • a tool that helps repositories determine the costs for noncriminal justice purpose background checks. 

SEARCH oversees the Quality Assurance Program under funding and direction of the Bureau of Justice Statistics, U.S. Department of Justice (USDOJ). 

SEARCH released the original Program Guide, Checklist and cost analysis tools in January 2013. That version—and the current version 2—were developed by representatives of state repositories, as well as officials from the USDOJ. 

Referenced justice information systems or rules include the National Crime Information Center (NCIC); the Interstate Identification Index (III); the National Crime Prevention and Privacy Compact; the National Instant Criminal Background Check System (NICS); and the National Fingerprint File (NFF).

The updated tools reflect recent policy changes made by the Compact Council and technology upgrades resulting from the FBI’s Next Generation Identification (NGI) implementation.

SEARCH Members serving on the Version 2 refreshment committee were Mr. Dan Foro (At-Large), Ms. Dawn Peck (Idaho), Mr. Matthew Ruel (Maine), and Major Jennie Temple (South Carolina). 

Direct any questions to Ms. Becki Goggins, SEARCH Director of Law and Policy. Or read about SEARCH’s leadership and participation in major national initiatives to improve the quality, accuracy, timeliness, and availability of criminal history record information.

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