The National Consortium for Justice Information and Statistics

The National Consortium for Justice Information and Statistics

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Repository QA and Cost Analysis Tools

SEARCH oversees a quality assurance program that offers voluntary performance standards for State criminal history repositories.  The goal is to encourage the quality and integrity of justice data maintained and reported by these repositories.

The program offers a comprehensive self-inspection tool that state repositories can use to assure data quality. State repository representatives, with help from officials of the FBI Criminal Justice Information Services (CJIS) Division, developed the tool; it was then reviewed by the SEARCH Membership and pilot tested in several states:

The Quality Assurance Checklist can serve three main purposes:

  1. To establish a baseline of repository operations, including alignment with nationally accepted requirements and best practices;
  2. To identify gaps in repository operations; and
  3. To train and educate existing and future staff on repository operations. 

The Civil Fingerprint Handling Cost Analysis Tool helps repositories determine the costs for noncriminal justice purpose background checks. By using this tool, repositories can:

  • Better understand the monetary costs of providing background check services; and
  • Provide a rationale for establishing a baseline for setting fees. 

The QA and Cost Analysis Tools are bundled together in one Microsoft Word document that can be filled out electronically:

Associated Resources

State Central Criminal History Repository: The database, or agency housing the database, that maintains criminal history records on all State offenders. Records include fingerprint files and files containing identification segments, arrest notations, and dispositions. —Source: Use and Management of Criminal History Record Information

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