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Sponsored by
The U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) and provided by SEARCH, The National Consortium of Justice Information and Statistics.
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Travel and expense reimbursement policies for these participants at the conference will follow SEARCH's travel policy, which provides reimbursement for hotel (single room rate), coach class airfare, and specific business expenses. Please take the time to carefully read these policies. Travel claim and supporting documentation must be submitted within 30 days of the conference. If you have any questions, please contact Ms. Debi Garza, (916) 392-2550.
Hotel Information
Refer to the Dates and Locations attachment for hotel information. Please note the deadline dates in which to make your hotel reservation.
Mileage
If you will be driving a private car to the conference, you will be reimbursed the total miles driven at the current rate of 36.5 cents per mile. Reimbursement for automobile mileage, however, may not exceed the roundtrip coach airfare that could otherwise have been obtained. For air travelers, mileage will be reimbursed between your home and the airport at the same rate.
Per Diem
SEARCH provides a per diem allowance for meals and business expenses, as follows:
- Meals
SEARCH reimburses the actual costs of meals, up to $46.00 maximum per day (receipts are not required).
Breakfast: $ 10.00 - maximum
Lunch: $ 11.00 - maximum
Dinner: $ 25.00 - maximum
Breakfast shall not be claimed if departure is after 8 a.m. Lunch shall not be claimed if departure is after, or return is prior to 12 noon. Dinner shall not be claimed if departure is after, or return is prior to 7 p.m.
PLEASE NOTE: SEARCH will be providing lunch on Wednesday and Thursday. NO LUNCH MAY BE CLAIMED BY CONFERENCE PARTICIPANTS ON THESE TWO DAYS.
- Transportation Expenses
Transportation expenses directly related to attendance at the conference will be reimbursed by SEARCH, including taxis and airport shuttles to and from the airport, hotel and conference site. In addition, airport parking will be reimbursed upon presentation of a receipt. Car rentals are not authorized, nor will they be reimbursed unless prior, written approval is provided by the SEARCH Executive Director. You must submit a receipt for any individual transportation expense in excess of $10.00.
- Business Expenses
Incidental business expenses under $10 and directly related to your work at the conference will be reimbursed (e.g., local telephone calls and telephone access charges, copies of brief documents) when supported by a receipt for the expense. Any expense over $10 must be discussed with the SEARCH project director and must receive prior written approval. Rental and/or purchase of business equipment is generally not authorized, however, if an exception is made, it must be approved by the SEARCH project director in writing prior to the expenditure.
- Long Distance Phone Calls
SEARCH will not reimburse the costs of long distance telephone calls; these are the sole responsibility of the participant and his/her agency.
You will be given a travel claim form at conference registration. Following the conference, record and submit all of your hotel and business expenses to:
You have been given an expense claim form along with this travel policy. Following the meeting, record and submit all of your lodging and business expenses to:
SEARCH, The National Consortium for Justice Information and Statistics
Attn: Finance Division
7311 Greenhaven Drive, Suite 145
Sacramento, California 95831
Important Please note: Travel expense claim forms and all supporting documentation MUST be submitted within 30 days of the conclusion of the conference.
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AGENDA