Reimbursement Guidelines:
The $1,000 Reimbursement, for travel expenses to the conferences, is available ONLY to 2001 & 2002 COPS MORE Grantees.

*PLEASE NOTE - The $1,000 Reimbursement is PER AGENCY.  If a representative from your agency attended a 2002 COPS Technical Assistance Conference in the Fall of 2002, your agency may have already spent the $1,000 reimbursement funds.  If this is the case, you are still welcome to attend, however, your agency will have to pay for your own travel.  Please contact Debi@search.org to see if your agency has already sent a representative to this conference series.

To help offset expenses to travel to the 2002 COPS Technical Assistance Conferences, the COPS Office (through SEARCH) will reimburse each agency that received 2001 or 2002 COPS MORE grant funding up to $1,000 for actual expenses incurred to attend the Conference. Simply calculate your staff’s expenses to attend the Conference, submit expenses to SEARCH and we’ll send you a check. This sheet will tell you how.

Please note:
	Reimbursement is for actual approved travel expenses, up to $1,000. If your agency’s actual expenses are less than $1,000, reimbursement will be made for that amount. Expenses exceeding $1,000 will not be reimbursed.
	Reimbursement checks from SEARCH will be made payable to the law enforcement agency, not to specific individuals. As such, you may use the $1,000 to cover travel expenses for as many attendees from your agency as you see fit. Since SEARCH will not be reimbursing individuals directly, we assume any out-of-pocket expenses incurred by your staff will be reimbursed by your agency.
	You are encouraged to send at least two representatives from your agency to attend the Conference.

How It Works…

Step 1: Please carefully review the enclosed Travel Reimbursement and Business Expense Policy Document to understand what travel expenses are authorized for reimbursement. For example, hotel rooms are reimbursed at the single room rate, airfare is reimbursed for coach class, and meals are reimbursed at actual cost and cannot exceed specific totals per meal.

Step 2: You or your agency will make and pay for your travel arrangements, including air travel and hotel.

Step 3: When you or your staff arrives at the Conference, each attendee will receive a travel claim kit including the appropriate forms to claim actual travel expenses up to $1,000.

Step 4: Within 30 days after the Conference, please submit your agency’s actual travel expenses, including airfare, hotel, mileage, and meal expenses to SEARCH. 

Step 5: SEARCH will issue a check to your agency for attendee travel expenses up to $1,000.

If you have questions, please contact Laura DeOrio via email or phone: laura@search.org or (916) 392-2550.